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HR Administrator/Coordinator/Office Secretary/Receptionist/Admin Assistant

united arab emirates

  • Full Time
  • Updated 2 months ago

Description

 

LAILANIE D. EVARISTO

HR Administrator/Coordinator/Office Secretary/Receptionist/Admin

Date of Birth: August 11, 1983

Visa Status: Under Cancellation

UAE Driving License in progress

 

To seek a challenging position in HR, Admin, Office Secretarial field from a reputed progressive organization where I can invest my professional expertise and qualifications to the optimum level to facilitate mutual growth of the organization and career.

 

Profile Summary

 

I worked as Human Resources Assistant who has extensive knowledge of recruitment selection and administration Processes. I’m a confident individual who is good at building effective relationships at all levels of an organisation. I will have no trouble handling a variety of personnel related issues. In my current role I support the HR service delivery to over 100 employees by carrying out a range of administrative HR tasks. Right now I am looking for a suitable role with a company that wants to recruit talented and proven people like me.

 

Work Experience

HR Administrator/Coordinator/Office Secretary/Receptionist/Admin Assistant

U Trust General Trading DMCC

June 2013 to November 30,2018

Jumeirah Lake Towers HDS Tower Dubai

 

Duties and Responsibilities:

v  Screening CV’s against job descriptions and package requirements. Assist hiring, training, and evaluating employees, taking corrective action when necessary.

v  Issuing of all offer letters and employee contracts to potential employees.

v  Handling DMCC Portal and preparing documents needed for visa application and apply through DMCC portal.

v  Process New Visa Applications, Renewals and Cancellation Online Free Zone entities (DMCC) portal.

v  Coordinate with Insurance for the company and employee’s insurance applications.

v  Coordinate with Audit Company for Annual Audited Report.

v  DMCC Trade License and Establishment Card renewal on respective portals along with other applications like NOC, salary certificate, good standing certificate, updating annual audited reports, annual return, etc.

v  Process New Visa Application, Renewals and Cancellation on MOL for sister company LLC. (Typing Centre, Tasheel, Amer or Immigration (DNRD) submission).

v  Ensure Visa, Labor Card, Emirates ID, Accommodation Contract renewals are done in a prompt and avoid from incurring fines.

v  Issuing disciplinary action to employees.

v  Keeping employee files (soft & Hard copy). Recording leave, sick leave, annual leave and absent of employees. Preparing end of service gratuity for terminated employees.

v  Maintains department schedule by maintaining calendars for department personnel; arranging meetings, conferences, teleconferences, and travel (ticket booking) online or agency.

v  Completes requests by greeting customers, in person or on the telephone; answering or referring inquiries.

v  Maintains customer confidence and protects operations by keeping information confidential.

v  Manage reports by collecting information.

v  Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

v  Secures information by completing database backups.

v  Contributes to team effort by accomplishing related results as needed.

v  Supervising day-to-day operations of the administrative department and staff members.

 

Office Assistant cum Receptionist

Unique Metal Technologies Fzco. – Dubai

September 2011 to June 2013

Plot No. 20410, South Jebel Ali

P.O Box No. 121646

Dubai, United Arab Emirates

 

Duties and Responsibilities:

v  Prepare and manage correspondence, reports and documents.

v  General administrative and clerical support.

v  Organize and coordinate meetings, conferences and travel arrangements.

v  Implement and maintain office systems.

v  Maintains schedules and calendars.

v  Maintain the flow of client and visitors in the reception area.

v  Arrange and organize appointments and organize internal and external events.

v  Handle incoming mail and set up and maintain filing system and work procedures.

v  Preparing food and coffee to my managing director and other office supervisor.

v  Communicate verbally and in writing to answer inquiries and provide information.

v  Coordinate the flow of information internally and externally.

v  Operate office equipment and manage office space.

 

General Office Clerk

Al Shafaq Services L.L.C

December 2008 to September 2011

Sharjah, United Arab Emirates

Duties and Responsibilities

v  Set up accommodation and entertainment arrangement for company visitors.

v  Answer telephones and transfer to appropriate staff member.

v  Meet and greet clients and visitors.

v  Create and modify documents using Microsoft Office.

v  Perform general clerical duties to include but limited to: photocopying, faxing, mailing and filing.

v  Maintain hard copy and electronic filing system.

v  Maintain and distribute staff weekly schedules.

v  Oversee of all aspects of general office coordination.

v  Maintain confidentiality I all aspect of client, staff and agency information.

v  Open, sort and distribute incoming correspondence including faxes and emails.

v  Coordinate and direct office services such as records, budget preparation, personnel     and housekeeping.

v  Collect and maintain inventory of office equipment and supplies.

v  Arrange for the repair and maintenance of office equipment.

v  Support staff in assigned based work.

 

 

 

 

 

 

School Assistant

United International Private School – Dubai

August 2008 to November 2008

United Arab Emirates

 

Duties and Responsibilities:

v  Provide assistance to school principal in running the school administration effectively.

v  Maintain and manage student’s databases with complete referrals.

v  Provide assistance to school teachers in maintaining educational records of all students.

v  In-charge of picking up the students and dropping them into respective areas.

v  Schedule and organize meetings between teachers, parents and school principal.

v  Assist students during school hours.

 

 

Personal Secretary cum Logistic Assistant

Yan Hui Garments Factory – Manila

April 2000 to April 2008

Philippines

 

Duties and Responsibilities:

v  Responsible for accounting activities relating to management report and financial statements.

v  In-charge of handling banking transactions.

v  Preparing local purchase order.

v  Responsible for inquiries regarding availability of cash flow.

v  Coordinating with the client/customers query related to product payments (COD/Cheque Issuance).

v  Receiving outgoing and incoming calls as well as fax issues from exporter and other services.

v  Preparing some accounts work and responsible on employee’s monthly wage and other human resource matters.

v  In-charge on the deliveries and other import and export transaction of garments.

v  Preparing statement of account for the outgoing garments for export/shipment.

v  Answering queries regarding issues related in payments like short payment and deduction.

v  General administrative and clerical support.

v  Preparing payroll and checking (time in or time out) of employees.

v  Participating in packing area to check the quantity of shipments.

v  Communicate verbally and in writing to answer inquiries and provide information.

v  Coordinate the flow of information internally and externally.

v  Checking cut goods incoming and outgoing.

v  Follow up lacking accessories.

 

Education

Caregiver

Skill Power Institute Philippines

 

Associate in Computer Science (DIPLOMA)

La Sallete College Foundation, INC. Philippines

 

High School

CIT Colleges Philippines

 

Skills

Arranging meetings, Clerical, Filing, Operations, Administration, Management

 

Additional Information

 

COMPUTER SKILLS:

Microsoft Word, Microsoft Excel, Power Point, Internet, Research and Microsoft Office Outlook

 

 

 

 

QUALIFICATIONS:

v  Provides both clerical and administrative support to Professionals, either as a part of the team or individually.

v  Involves both written and oral communications, word processing and typing, ability to multi-task and work well under pressure, often juggling several tasks at once.

v  Tasks include word processing, audio and copy typing, letter writing, dealing with telephone and email enquiries, creating and maintaining filing systems, keeping diaries, arranging meetings/ appointments and organizing travel for staff.

v  An in-depth understanding and experience of the operations of a Customer/Client.

v  There is enough work experience in the customer service area.

v  Possesses self-management skills and the motivation to be able to: efficiently organize own time; assess priorities within their own area of responsibility and handle routine work with limited supervision.

v  I can able to work well under tight deadlines, sometimes heavy workloads and with a high degree of individual responsibility.

v  Ability to operate standard basic office equipment, including but not limited to, computers, telephone systems, typewriters, calculators, copies and facsimiles machines.

v  Analytical and ambitious with the goal of growing Professional in a company.

v  Responsive and takes initiative, does not require close supervision.

 

Skills

  • Administration
  • Arranging meetings
  • CLERICAL
  • Filing
  • Management
  • Operations